The Word Miner Ministries

PRIVACY POLICY

Effective Date: January 1, 2026
Last Updated: December 30, 2025

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1. WHO WE ARE

Organization Name: The Word Miner Ministries
Website Address: https://thewordminer.org
Newsletter Platform: https://thewordminer.substack.com/
Ministry Type: Non-denominational Christian educational ministry
Founder and Director: Juan GonzalezRamos

Physical Address:
13 Market Loop
Fort Bragg, North Carolina 28307
United States

Contact Information:
Email: contact@thewordminer.org
Privacy-Specific Inquiries: privacy@thewordminer.org

The Word Miner Ministries (“we,” “us,” “our,” or “the Ministry”) is committed to protecting the privacy and security of your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website, subscribe to our newsletter, participate in our community, or utilize our educational resources.

We operate as a non-profit Christian educational ministry dedicated to providing biblical study resources and systematic Bible teaching. We are not affiliated with any denomination or ecclesiastical organization. Our primary activities include publishing educational content, providing downloadable study resources, and facilitating community discussion among serious Bible students.

Please read this Privacy Policy carefully. By accessing or using our website and services, you acknowledge that you have read, understood, and agree to be bound by the terms of this Privacy Policy. If you do not agree with the terms of this Privacy Policy, please do not access or use our website or services.

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2. INFORMATION WE COLLECT

2.1 Personal Data You Provide Directly

We collect personal information that you voluntarily provide to us when you:

A. Create User Accounts

• Username
• Email address
• Password (encrypted and hashed)
• Profile information you choose to provide
• Account preferences and settings
• Registration date and last login
• Platform: Moodle (hosted on Namecheap) and Substack (https://thewordminer.substack.com/)

B. Subscribe to Our Newsletter (Substack)

• Full name or first name
• Email address
• Subscription preferences
• Date and time of subscription
• IP address at time of subscription (for verification purposes)
• Platform: https://thewordminer.substack.com/

C. Download Resources or Lead Magnets

• Name (first and/or last)
• Email address
• Resource downloaded (title and date)
• Opt-in consent timestamp
• Referring page

D. Join Our Community (Facebook Group)

• Name (as provided on Facebook)
• Profile information visible on Facebook
• Posts, comments, and interactions within “Truth Prospectors” public group
• Timestamp and frequency of participation
• Answers to membership questions (if required for group approval)
• Note: The Truth Prospectors Facebook group is PUBLIC, meaning anyone on Facebook can see posts, members, and group activity
• The Facebook platform is governed by Facebook’s privacy policy in addition to this one

E. Submit Contact Forms

• Name
• Email address
• Subject of inquiry (if applicable)
• Message content
• Date and time of submission
• IP address (for spam prevention)
• Form plugin: WPForms

Legal Basis for Processing: We process this personal data based on:

• Your consent when you voluntarily provide information through forms, subscriptions, or account creation
• Legitimate interests in providing ministry services, responding to inquiries, and improving our educational offerings
• Contractual necessity when providing resources or services you’ve requested
• Legal obligations for maintaining records and complying with applicable laws

2.2 Information Collected Automatically

When you visit our website, we automatically collect certain information about your device and interaction with our site:

A. Technical Data

• IP address
• Browser type and version
• Operating system
• Device type (desktop, mobile, tablet)
• Screen resolution
• Time zone setting
• Browser plug-in types and versions
• Referring website addresses
• Pages visited on our site
• Time spent on pages
• Links clicked
• Date and time of visit

B. Usage Data

• How you navigate through our website
• Search queries performed on our site
• Downloads initiated
• Videos watched (duration and completion rate through YouTube and Rumble embeds)
• Forms submitted (without content)
• Buttons or links clicked

Analytics Tools Used:

• Google Analytics
• MonsterInsights (WordPress plugin for Google Analytics)
• AISEO

Legal Basis for Processing: We collect this information based on our legitimate interests in:

• Understanding how visitors use our website
• Improving website functionality and user experience
• Detecting and preventing fraud or security threats
• Analyzing website performance and identifying technical issues

2.3 Information from Third Parties

We may receive information about you from third-party sources:

A. Social Media Platforms
If you interact with us through social media (Facebook, Instagram, YouTube, X/Twitter, LinkedIn), we may receive:

• Publicly available profile information
• Interaction data (likes, shares, comments on our content)
• Aggregate demographic information provided by the platform

B. Analytics Providers
We use third-party analytics services that provide us with:

• Aggregate visitor statistics
• Traffic sources and referral data
• User behavior patterns
• Demographic information (age ranges, geographic location, interests)
• Note: This data is typically anonymized or aggregated

C. Newsletter Platform (Substack)
Our newsletter platform provides us with:

• Email delivery status (delivered, bounced, failed)
• Open rates and click-through rates
• Email client and device information
• Geographic location (based on IP address)
• Engagement patterns

2.4 Sensitive Personal Data

We do not knowingly or intentionally collect sensitive personal data such as:

• Racial or ethnic origin
• Political opinions
• Religious beliefs (beyond voluntary sharing in community discussions)
• Trade union membership
• Genetic or biometric data
• Health information
• Sexual orientation
• Criminal history

However, users may voluntarily share personal testimonies or experiences in our public Facebook group that contain personal information. Important: Because the Truth Prospectors Facebook group is public, anything you post is visible to anyone on Facebook. We strongly encourage users to exercise discretion in sharing sensitive information publicly.

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3. HOW WE USE YOUR INFORMATION

We use the information we collect for the following purposes:

3.1 Ministry Service Provision

A. Educational Resource Delivery

• Providing access to downloadable study guides, workbooks, and resources
• Delivering video teaching content through YouTube and Rumble
• Granting access to members-only content or courses (via Moodle)
• Fulfilling resource requests

B. Newsletter Communications (Substack)

• Distributing biblical teaching content via https://thewordminer.substack.com/
• Providing updates about new resources and ministry developments
• Responding to your inquiries and support requests
• Sending administrative emails regarding your subscriptions or account

C. Community Facilitation

• Enabling participation in Truth Prospector Community (public Facebook Group)
• Moderating discussions and maintaining community guidelines
• Recognizing community member contributions
• Facilitating member-to-member connections

3.2 Website Functionality and Improvement

A. Site Operation

• Ensuring website security and preventing fraud
• Troubleshooting technical issues
• Maintaining website performance and functionality (via Cloudflare CDN and QUIC.cloud caching)
• Personalizing user experience based on preferences

B. Analytics and Optimization

• Understanding how visitors use our website (via Google Analytics, MonsterInsights, AISEO)
• Identifying popular content and resources
• Improving navigation and user interface
• Testing new features and functionality
• Analyzing content effectiveness

3.3 Communication and Relationship Building

A. Direct Communication

• Responding to your questions, comments, or ministry inquiries (via WPForms)
• Providing customer support for technical issues
• Sending thank-you messages for future donations or support
• Soliciting feedback on resources and teachings

B. Ministry Updates

• Informing subscribers about new biblical studies or articles
• Announcing upcoming events, courses, or resources
• Sharing ministry milestones and impact stories
• Inviting participation in surveys or feedback opportunities

3.4 Legal and Administrative Purposes

A. Compliance

• Complying with legal obligations and governmental requests
• Enforcing our Terms of Use and other policies
• Protecting our legal rights and property
• Responding to legal process (subpoenas, court orders, etc.)

B. Record Keeping

• Maintaining future donation records for tax purposes (when applicable)
• Preserving financial transaction history
• Retaining user account information (Moodle and Substack)
• Documenting consent and subscription preferences

3.5 Security and Fraud Prevention

• Detecting and preventing fraudulent activity
• Identifying and blocking spam or malicious content (via WPForms spam protection)
• Protecting against security threats or unauthorized access (via Cloudflare)
• Maintaining data integrity and confidentiality
• Monitoring for violations of our Terms of Use

We will NOT use your personal information for:

• Selling or renting to third parties for marketing purposes
• Targeted advertising based on sensitive categories
• Automated decision-making with legal or significant effects
• Purposes incompatible with those disclosed in this Privacy Policy
• Political campaigning or endorsements
• Denominational recruitment or ecclesiastical affiliation

WE DO NOT SELL YOUR DATA. WE DO NOT SHARE YOUR DATA WITH THIRD PARTIES FOR THEIR MARKETING PURPOSES.

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4. COOKIES AND TRACKING TECHNOLOGIES

4.1 What Are Cookies

Cookies are small text files stored on your device when you visit a website. They help websites remember your preferences, recognize you on return visits, and understand how you use the site.

We use WP Consent plugin to manage cookie consent on our website.

4.2 Types of Cookies We Use

A. Essential Cookies (Strictly Necessary)
These cookies are required for the website to function properly and cannot be disabled:

• Session Management: Maintains your session as you navigate the site
• Security: Protects against cross-site request forgery (CSRF) attacks
• Load Balancing: Distributes traffic across servers for optimal performance (via Cloudflare)
• Cookie Consent: Remembers your cookie preferences (WP Consent)

Duration: Session cookies (deleted when you close your browser) or as specified

Legal Basis: Legitimate interest in website functionality and security

B. Functional Cookies
These cookies enable enhanced functionality and personalization:

• Login Status: Remembers you’re logged in to Moodle or Substack
• Language Preferences: Stores your preferred language setting
• Recently Viewed Content: Keeps track of resources you’ve viewed
• Display Preferences: Remembers your chosen display options

Duration: Varies from session to 1 year

Legal Basis: Your consent (obtained via WP Consent banner) or our legitimate interest in improving user experience

C. Analytics Cookies
These cookies help us understand how visitors interact with our website:

• Google Analytics: Tracks page views, session duration, bounce rate, and user flow
• MonsterInsights: WordPress integration for Google Analytics data
• AISEO: Additional analytics and SEO insights
• Video Analytics: Measures video engagement through YouTube and Rumble embeds
• Download Tracking: Records which resources are downloaded and when
• Form Analytics: Analyzes which forms are submitted and conversion rates (WPForms)

Duration: Up to 26 months (Google Analytics default)

Legal Basis: Your consent (obtained via WP Consent banner)

Third-Party Privacy Policies:

• Google Analytics: https://policies.google.com/privacy
• MonsterInsights: https://www.monsterinsights.com/privacy-policy/
• AISEO: https://aiseo.ai/privacy-policy.html

Opt-Out Options:

• Manage preferences through WP Consent banner
• Google Analytics Opt-out Browser Add-on: https://tools.google.com/dlpage/gaoptout
• Browser settings to block analytics cookies

D. Social Media Cookies
These cookies are set by social media platforms when we embed their content:

• YouTube Videos: Tracks viewing behavior if you’re logged into YouTube
• Rumble Videos: May track viewing engagement
• Facebook Content: May track interaction if you’re logged into Facebook
• Twitter/X Embedded Posts: May set cookies for personalization
• Instagram Embedded Posts: May track interaction

Duration: Varies by platform

Legal Basis: Legitimate interest in providing rich media content

Third-Party Privacy Policies:

• YouTube: https://policies.google.com/privacy
• Rumble: https://rumble.com/s/terms
• Facebook: https://www.facebook.com/policy.php
• X/Twitter: https://twitter.com/en/privacy
• Instagram: https://help.instagram.com/519522125107875

E. Caching Cookies
We use caching to improve website speed and performance:

• QUIC.cloud Services: Temporarily processes and caches your data for faster page loading
• Cloudflare CDN: Caches content for improved delivery speed
• Duration: Varies based on cache expiration settings

Third-Party Privacy Policies:

• QUIC.cloud: https://quic.cloud/privacy-policy/
• Cloudflare: https://www.cloudflare.com/privacypolicy/

Legal Basis: Legitimate interest in website performance

4.3 How to Manage Cookies

WP Consent Banner:

• You can manage your cookie preferences through our cookie consent banner
• Access cookie settings at any time through the banner or footer link
• You can withdraw consent for non-essential cookies

Browser Settings:
Most browsers allow you to:

• View cookies stored on your device
• Delete existing cookies
• Block future cookies
• Receive warnings before cookies are stored

Browser-Specific Instructions:

• Chrome: Settings > Privacy and Security > Cookies
• Firefox: Settings > Privacy & Security > Cookies and Site Data
• Safari: Preferences > Privacy > Manage Website Data
• Edge: Settings > Privacy, search, and services > Cookies

Important Note: Blocking or deleting essential cookies may impair website functionality. You may not be able to access certain features or areas of the site.

4.4 Do Not Track Signals

Some browsers offer “Do Not Track” (DNT) signals. Currently, there is no industry standard for responding to DNT signals. We do not currently respond to DNT browser signals but will update this policy if industry standards develop.

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5. NO COMMENTS SECTION

We have disabled the comments section on our website. Visitors cannot leave comments on articles or pages.

Therefore, we do not collect:

• Comment content
• Commenter names
• Commenter email addresses
• Commenter IP addresses
• Gravatar data

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6. MEDIA UPLOADS

6.1 User-Uploaded Images

If you upload images to the website (in profile areas on Moodle or Substack where permitted), you should avoid uploading images with embedded location data (EXIF GPS) included.

Why This Matters:
Visitors to the website can download and extract any location data from images on the website. This could reveal your physical location.

Recommendation:
Use photo editing software or online tools to remove EXIF data before uploading images.

6.2 Public Accessibility

All uploaded files are typically publicly accessible unless specifically placed in password-protected areas (such as Moodle course content). Do not upload:

• Images containing sensitive personal information
• Photos of minors without appropriate consent
• Copyrighted material you don’t own
• Content violating our Terms of Use

6.3 Image Retention

User-uploaded media files are retained as long as they serve their intended purpose (e.g., profile pictures remain active while your account is active). You may request removal by contacting privacy@thewordminer.org.

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7. CONTACT FORMS

7.1 Information Collected

When you submit a contact form or inquiry form on our website using WPForms, we collect:

• Name (first and last, or as provided)
• Email address
• Subject of inquiry (if applicable)
• Message content
• Any additional fields specific to the form type
• IP address (for spam prevention)
• Date and time of submission
• Referring page (how you reached the form)

7.2 Purpose of Collection

We use contact form submissions to:

• Respond to your inquiries, questions, or ministry requests
• Provide requested information or resources
• Address technical support issues
• Fulfill resource download requests
• Process prayer requests or testimonies (if submitted)
• Improve our resources based on feedback

Legal Basis: Your consent when submitting the form and contractual necessity to fulfill your request

7.3 Retention Period

Contact form submissions are retained for:

• General inquiries: 2 years from date of last correspondence
• Resource requests: 1 year from fulfillment
• Technical support: 3 years for troubleshooting reference
• Prayer requests: Deleted within 90 days unless ongoing support requested
• Testimonies: Indefinitely if you grant permission to share

We do NOT:

• Use contact form information for marketing purposes unless you separately opt into communications
• Share contact form content with third parties except as necessary to fulfill your request
• Sell or rent contact form data

7.4 Security Measures

Contact forms employ:

• WPForms spam prevention (CAPTCHA or similar)
• SSL/TLS encryption during transmission (provided by Namecheap hosting)
• Secure storage in encrypted databases
• Access restricted to authorized ministry personnel only
• Regular security updates

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8. EMBEDDED CONTENT FROM OTHER WEBSITES

8.1 How Embedded Content Works

Articles and pages on this site may include embedded content such as:

• YouTube videos
• Rumble videos
• Social media posts (Facebook, X/Twitter, Instagram)
• Maps (Google Maps)
• Infographics or charts from third-party sources

Important: Embedded content from other websites behaves exactly the same way as if you visited that website directly.

8.2 Data Collection by Third Parties

These third-party websites may:

• Collect data about you
• Use cookies and tracking technologies
• Embed additional third-party tracking
• Monitor your interaction with the embedded content
• Track your behavior if you have an account with them and are logged in

We have no control over:

• What data these third parties collect
• How they use your information
• Their cookie or tracking practices
• Their data retention policies

8.3 Third-Party Privacy Policies

Please review the privacy policies of embedded content providers:

• YouTube: https://policies.google.com/privacy
• Rumble: https://rumble.com/s/terms
• Facebook: https://www.facebook.com/policy.php
• X/Twitter: https://twitter.com/en/privacy
• Instagram: https://help.instagram.com/519522125107875
• Google Maps: https://policies.google.com/privacy

8.4 Managing Embedded Content Tracking

To minimize tracking from embedded content:

• Use browser extensions that block third-party trackers
• Enable “Do Not Track” in your browser settings (though compliance varies)
• Log out of social media accounts before visiting our site
• Use privacy-focused browsers (Firefox, Brave, DuckDuckGo)
• Clear cookies regularly
• Use private/incognito browsing mode

Note: Blocking embedded content may prevent videos or other media from displaying properly.

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9. ANALYTICS

9.1 Analytics Services We Use

We use the following analytics services to understand how visitors use our website and improve user experience:

Google Analytics

• Provider: Google LLC
• What it tracks: Page views, session duration, bounce rate, user flow, geographic location, device type, traffic sources
• Privacy Policy: https://policies.google.com/privacy
• Data Processing Amendment: https://privacy.google.com/businesses/processorterms/

MonsterInsights

• Provider: MonsterInsights (WordPress plugin for Google Analytics integration)
• What it tracks: Enhanced WordPress-specific metrics, download tracking, form conversion tracking
• Privacy Policy: https://www.monsterinsights.com/privacy-policy/

AISEO

• Provider: AISEO
• What it tracks: SEO performance, content optimization metrics, keyword rankings
• Privacy Policy: https://aiseo.ai/privacy-policy.html

9.2 What Analytics Data We Collect

Through analytics services, we collect:

• Pages viewed and time spent on each page
• Click paths through the website
• Search terms used on our site
• Downloads initiated
• Forms submitted (without content) via WPForms
• Videos watched and completion rates (YouTube and Rumble embeds)
• Traffic sources (search engines, referrals, direct, social media)
• Geographic location (city/region level, not precise location)
• Device and browser information
• Screen resolution and viewport size
• New vs. returning visitors
• Session frequency and duration

This data is:

• Anonymized or aggregated
• Not directly linked to your identity
• Used only for statistical purposes
• Retained according to analytics provider policies (26 months for Google Analytics)

9.3 Why We Use Analytics

We use analytics data to:

• Understand which content is most helpful to Truth Prospectors
• Identify technical issues or broken links
• Optimize website navigation and structure
• Improve mobile experience
• Measure effectiveness of our teaching resources
• Identify which traffic sources bring engaged visitors
• Prioritize development of new resources based on demand
• Test and improve conversion rates for newsletter signups and resource downloads

Legal Basis: Your consent (obtained through WP Consent cookie banner) and our legitimate interest in improving website functionality and content

9.4 How to Opt Out of Analytics

Google Analytics Opt-Out:
Install the Google Analytics Opt-out Browser Add-on: https://tools.google.com/dlpage/gaoptout

WP Consent Cookie Management:
Use our WP Consent banner to disable analytics cookies

Browser Settings:
Most modern browsers allow you to block analytics cookies through privacy settings.

Other Methods:

• Use privacy-focused browsers (Brave, DuckDuckGo) that block trackers by default
• Install browser extensions like Privacy Badger, uBlock Origin, or Ghostery
• Enable “Do Not Track” in browser settings (compliance varies)

Note: Opting out of analytics does not affect your ability to use our website or access resources. We respect your privacy choices.

9.5 Data Retention by Analytics Providers

Google Analytics: Data is automatically deleted after 26 months (our current setting)

MonsterInsights: Stores data according to Google Analytics retention policies

AISEO: Retains data according to their privacy policy and retention schedule

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10. NEWSLETTER COMMUNICATIONS (SUBSTACK)

10.1 Newsletter Platform

We use Substack as our newsletter and blog platform.

Platform URL: https://thewordminer.substack.com/

What Substack does:

• Hosts our blog content
• Stores subscriber email addresses and names
• Sends newsletters on our behalf
• Tracks email engagement metrics (opens, clicks)
• Manages subscription preferences
• Processes unsubscribe requests

Substack Privacy Policy: https://substack.com/privacy

Data Processing Agreement: Substack maintains GDPR-compliant data processing practices

Data Location: Substack stores data on servers located in the United States

10.2 Newsletter Communications We Send

When you subscribe to our Substack newsletter at https://thewordminer.substack.com/, you may receive:

A. Blog/Newsletter Content

• Biblical teaching articles
• New resource announcements
• Ministry updates
• Community highlights

B. Administrative Emails

• Subscription confirmation
• Newsletter preference updates
• Unsubscribe confirmations

10.3 Information We Collect Through Newsletter

When you interact with our newsletters, Substack may collect:

• Email opens: Whether you opened the email
• Link clicks: Which links you clicked within the email
• Device and email client: What device/program you used to open the email
• Geographic location: General location based on IP address
• Timestamp: When you opened or clicked
• Unsubscribe actions: If and when you unsubscribed

Legal Basis: Your consent when subscribing and our legitimate interest in measuring email effectiveness

10.4 How to Manage Newsletter Preferences

Subscribe:

• Visit https://thewordminer.substack.com/ and enter your email address
• Confirm subscription via email (double opt-in)

Unsubscribe:

• Click “Unsubscribe” link at the bottom of any newsletter email
• Update your subscription preferences through Substack
• Email privacy@thewordminer.org with your unsubscribe request

Update Preferences:

• Manage your subscription settings through Substack platform
• Contact privacy@thewordminer.org to request specific changes

Processing Time: Unsubscribe requests are processed immediately through Substack. You may receive emails already scheduled in the next 24 hours.

Note: We do not maintain our own email marketing system. All newsletter subscriptions and data are managed through Substack.

10.5 Anti-Spam Compliance

We comply with the CAN-SPAM Act and similar anti-spam laws through Substack:

• ✅ We never purchase or rent email lists
• ✅ We require confirmed opt-in for subscriptions
• ✅ We clearly identify emails as coming from The Word Miner Ministries
• ✅ We include our physical address in marketing emails: 13 Market Loop, Fort Bragg, NC 28307
• ✅ We provide easy unsubscribe options in every email
• ✅ We honor unsubscribe requests promptly
• ✅ We never use deceptive subject lines or headers

Email Data Retention:

• Active subscriptions: Retained until you unsubscribe
• Unsubscribed contacts: Not retained beyond Substack’s suppression list (to prevent re-subscription)

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11. SOCIAL MEDIA AND COMMUNITY PLATFORMS

11.1 Social Media Platforms We Use

We maintain presence on the following social media platforms:

• Facebook: facebook.com/thewordminer
• Instagram: @thewordminer
• YouTube: youtube.com/@thewordminer
• X/Twitter: @truewordminer
• LinkedIn: linkedin.com/company/thewordminer

Data Collection: When you interact with us on social media, those platforms collect data according to their own privacy policies. We have limited control over this collection.

What We See: We can see publicly available information you share through interactions with our accounts (comments, likes, shares, direct messages).

We do NOT:

• Export your social media data for other purposes
• Use social media data for advertising or retargeting
• Share social media interaction data with third parties
• Combine social media data with other databases

11.2 Truth Prospector Community (Facebook Group)

Our Facebook group “Truth Prospectors” operates under:

• This Privacy Policy
• Facebook’s Privacy Policy: https://www.facebook.com/policy.php
• Our Community Guidelines

Group Privacy Setting: PUBLIC

What “Public” means:

• ✅ Anyone on Facebook can see posts, members, and group activity
• ✅ Posts may appear in search engine results (Google, Bing, etc.)
• ✅ You do NOT need to be a group member to view content
• ✅ Group members can post; non-members can only view
• ⚠️ Everything you post is visible to the public – exercise discretion

Information We Access:

• Your Facebook name and profile picture
• Posts and comments you make in the group
• Answers to membership questions (if required for approval)
• Activity levels and engagement patterns
• Any information you voluntarily share

How We Use This Information:

• Moderating discussions according to community guidelines
• Identifying valuable contributors for recognition
• Improving community engagement
• Answering questions and providing support
• Understanding member needs and interests

IMPORTANT PRIVACY WARNING:
Because this is a PUBLIC group:

• Anyone on Facebook can see what you post
• Your posts may appear in Google search results
• Do NOT share sensitive personal information
• Do NOT share information you wouldn’t want publicly visible
• Assume anything you post is permanently public

Data Retention: We do not independently store Facebook group data. All data resides on Facebook’s servers and is subject to their retention policies. If you leave the group or delete content, it is removed according to Facebook’s policies, but may remain in search engine caches or screenshots taken by others.

Important: Facebook may use your activity in our group for their own advertising and data collection purposes. Review Facebook’s privacy settings to manage this.

We do NOT:

• Export Facebook group member lists
• Use Facebook group data for email marketing
• Share Facebook group data with third parties
• Track group members outside of Facebook

11.3 Third-Party Platform Privacy Policies

Please review these platforms’ privacy policies:

• Facebook: https://www.facebook.com/policy.php
• Instagram: https://help.instagram.com/519522125107875
• YouTube: https://policies.google.com/privacy
• Rumble: https://rumble.com/s/terms
• X/Twitter: https://twitter.com/en/privacy
• LinkedIn: https://www.linkedin.com/legal/privacy-policy

We do NOT use social media advertising, retargeting, or lookalike audiences.

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12. WHO WE SHARE YOUR DATA WITH

WE DO NOT SELL YOUR DATA. WE DO NOT RENT YOUR DATA. WE DO NOT SHARE YOUR DATA FOR THIRD-PARTY MARKETING PURPOSES.

We only share limited data with trusted third-party service providers who help us operate our ministry, and only to the extent necessary for them to provide their services.

12.1 Service Providers

A. Website Hosting Provider

• Provider: Namecheap
• Data Shared: All website data including visitor information, form submissions (WPForms), user accounts (Moodle)
• Purpose: Hosting website files and databases
• Privacy Policy: https://www.namecheap.com/legal/general/privacy-policy/
• Data Processing Agreement: Yes
• Location: United States

B. Newsletter Platform

• Provider: Substack
• Platform URL: https://thewordminer.substack.com/
• Data Shared: Subscriber email addresses, names, subscription preferences, email engagement metrics
• Purpose: Hosting blog content and sending newsletters
• Privacy Policy: https://substack.com/privacy
• Data Processing Agreement: Yes (GDPR-compliant)
• Location: United States

C. Analytics Providers

• Providers: Google Analytics, MonsterInsights, AISEO
• Data Shared: Anonymized website usage data, device information, traffic sources
• Purpose: Understanding website performance and user behavior
• Privacy Policies:
• Google Analytics: https://policies.google.com/privacy
• MonsterInsights: https://www.monsterinsights.com/privacy-policy/
• AISEO: https://aiseo.ai/privacy-policy.html
• Data Processing Agreement: Yes
• Location: United States (with global data centers)

D. Content Delivery Network (CDN)

• Provider: Cloudflare
• Data Shared: IP addresses, browser information, pages accessed
• Purpose: Improving website speed and security
• Privacy Policy: https://www.cloudflare.com/privacypolicy/
• Location: Global network

E. Caching Services

• Provider: QUIC.cloud
• Data Shared: Cached page content, visitor requests
• Purpose: Improving website loading speed
• Privacy Policy: https://quic.cloud/privacy-policy/
• Location: United States

F. Video Hosting Platforms

• Providers: YouTube, Rumble
• Data Shared: Viewing behavior, engagement metrics (through embedded videos)
• Purpose: Delivering video teaching content
• Privacy Policies:
• YouTube: https://policies.google.com/privacy
• Rumble: https://rumble.com/s/terms
• Note: You interact directly with these platforms when viewing embedded videos

G. Social Media Platforms

• Providers: Facebook (including PUBLIC Truth Prospectors group), Instagram, YouTube, X/Twitter, LinkedIn
• Data Shared: Public interactions with our accounts, community participation
• Purpose: Building community, sharing content, engaging with audience
• Privacy Policies: See Section 11.3
• Location: United States (with global operations)
• Important: Truth Prospectors Facebook group is PUBLIC – all posts visible to anyone

H. Learning Management System

• Provider: Moodle (self-hosted on Namecheap)
• Data Shared: User account information, course enrollment, progress tracking
• Purpose: Providing educational courses and tracking student progress
• Privacy Policy: https://moodle.org/mod/page/view.php?id=6017
• Location: United States (hosted on Namecheap servers)

I. Future Payment Processor (When Applicable)

• Provider: Amazon (for book sales)
• Data Shared: Transaction details only when purchases occur
• Purpose: Processing book sales through Amazon
• Note: We will not store payment information; Amazon handles all payment processing
• Privacy Policy: https://www.amazon.com/gp/help/customer/display.html?nodeId=GX7NJQ4ZB8MHFRNJ

12.2 Legal and Regulatory Authorities

We may share your personal information with law enforcement, regulatory authorities, or other third parties when:

• Required by law, legal process, or governmental request
• Necessary to comply with subpoenas, court orders, or legal obligations
• Needed to protect our legal rights, property, or safety
• Necessary to protect the safety of our users or the public
• Required to detect, prevent, or address fraud, security, or technical issues
• Part of a business transfer (merger, acquisition, bankruptcy)

We will notify you of such disclosures when legally permitted to do so.

12.3 Data Processing Agreements

We maintain Data Processing Agreements with all service providers who process personal data on our behalf. These agreements ensure:

• Data is processed only for specified purposes
• Appropriate security measures are in place
• Data is not used for provider’s own purposes
• Compliance with applicable privacy laws (GDPR, CCPA, etc.)
• Subprocessors are also compliant
• Data breaches are reported promptly

12.4 What We Do NOT Do

We do NOT:

• Sell your data to anyone
• Rent your data to anyone
• Share your data for third-party marketing
• Use retargeting or remarketing pixels
• Share data with data brokers
• Participate in advertising networks
• Use your data for affiliate marketing tracking
• Share email lists with partners or other ministries
• Export Facebook group member data for external use

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13. HOW LONG WE RETAIN YOUR DATA

We retain personal information only as long as necessary to fulfill the purposes for which it was collected or to comply with legal obligations.

13.1 Retention Periods by Data Type

A. Newsletter Subscribers (Substack)

• Active subscriptions: Retained until you unsubscribe
• Unsubscribed contacts: Maintained on suppression list indefinitely (to prevent re-subscription)

B. Website User Accounts

• Moodle accounts (active): Retained as long as account is active
• Moodle accounts (inactive): Deleted after 3 years of inactivity (with 60-day notice)
• Substack accounts: Managed by Substack according to their retention policies
• Deleted accounts: Personal data deleted within 30 days (backups may take up to 90 days)

C. Contact Form Submissions (WPForms)

• General inquiries: 2 years from last correspondence
• Resource requests: 1 year from fulfillment
• Technical support: 3 years for reference
• Prayer requests: 90 days unless ongoing support requested

D. Analytics Data

• Google Analytics: Auto-deleted after 26 months
• MonsterInsights: Follows Google Analytics retention
• AISEO: Retained according to their retention policies
• Server logs: Retained for 12 months for security purposes
• Aggregate statistics: Retained indefinitely (anonymized)

E. Transaction Records (Future)

• Donation records: Will be retained for 7 years for tax compliance
• Amazon book sales: Managed by Amazon according to their policies
• Payment information: Not stored (processed by Amazon)

F. Community Participation

• Facebook group posts (PUBLIC): Controlled by Facebook’s retention policies – may remain visible even after deletion in search engines and screenshots
• User-generated content: Retained as long as content remains published
• Upon request: Can be removed from our platforms (though may persist in platform backups and public caches)

G. Cookies and Tracking Data

• Session cookies: Deleted when browser closes
• Persistent cookies: 1 year maximum (varies by cookie type)
• Analytics cookies: Up to 26 months

H. Video Viewing Data

• YouTube analytics: Retained according to YouTube’s policies
• Rumble analytics: Retained according to Rumble’s policies

13.2 Legal Retention Requirements

We may retain certain data longer than specified above when:

• Required by applicable law (tax records, financial transactions)
• Necessary for legal claims or disputes
• Needed to protect our legal rights
• Essential for fraud prevention
• Required for regulatory compliance

13.3 Data Deletion Procedures

When retention periods expire:

1. Automated deletion: Systems automatically delete expired data
2. Manual review: Staff regularly review and delete data no longer needed
3. Secure deletion: Data is permanently deleted using secure methods
4. Backup purging: Deleted data is removed from backups within 90 days
5. Third-party notification: Service providers are instructed to delete shared data

You may request early deletion of your data at any time (subject to legal requirements) by contacting privacy@thewordminer.org.

Important Note for Facebook Group: Because Truth Prospectors is a PUBLIC group, content may persist in search engine caches, screenshots, and archives even after deletion from Facebook. We cannot control third-party retention of public content.

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14. YOUR RIGHTS OVER YOUR DATA

Under applicable privacy laws (GDPR, CCPA, etc.), you have specific rights regarding your personal data.

14.1 Right to Access

You have the right to:

• Know what personal data we hold about you
• Receive a copy of your personal data in a portable format
• Understand how we use your information

How to exercise: Email privacy@thewordminer.org with subject line “Data Access Request”

Response time: Within 30 days of verified request

What we provide:

• All personal data we hold about you
• Categories of data collected
• Purposes of processing
• Third parties with whom we’ve shared data
• Retention periods
• Source of data (if not collected directly from you)

14.2 Right to Rectification

You have the right to:

• Correct inaccurate personal data
• Complete incomplete information
• Update outdated information

How to exercise:

• Update your Moodle or Substack account settings directly
• Email privacy@thewordminer.org with corrections
• Update preferences through Substack newsletter settings

Response time: Corrections made within 7 business days

14.3 Right to Erasure (“Right to be Forgotten”)

You have the right to request deletion of your personal data when:

• No longer necessary for original purpose
• You withdraw consent (for consent-based processing)
• You object to processing (with no overriding legitimate grounds)
• Data was unlawfully processed
• Required by legal obligation
• Data was collected from a minor

How to exercise: Email privacy@thewordminer.org with subject line “Data Deletion Request”

Response time: Within 30 days of verified request

Exceptions: We may retain data when:

• Required by law (tax records if applicable in future)
• Necessary for legal claims or compliance
• Needed for fraud prevention
• Part of anonymized aggregate statistics

What we delete:

• Email address from newsletter (Substack)
• Account information (Moodle, Substack)
• Contact form submissions (WPForms)
• Analytics data linked to you
• Third-party service provider data (instructed to delete)

Important Limitation – Facebook Group: We will delete data under our direct control, but because Truth Prospectors is a PUBLIC Facebook group, we cannot delete:

• Content cached by search engines
• Screenshots taken by other users
• Archives created by third parties
• Content on Facebook’s servers (Facebook controls deletion)

14.4 Right to Restriction of Processing

You have the right to limit how we use your data when:

• You contest accuracy of the data (during verification)
• Processing is unlawful but you don’t want deletion
• We no longer need the data but you need it for legal claims
• You’ve objected to processing (pending verification of legitimate grounds)

How to exercise: Email privacy@thewordminer.org with subject line “Restrict Processing Request”

Effect: We will store the data but not actively process it (except with your consent or for legal claims)

14.5 Right to Data Portability

You have the right to:

• Receive your personal data in a structured, commonly used, machine-readable format
• Transmit your data to another service provider

Applies to:

• Data you provided to us
• Processing based on consent or contract
• Processing carried out by automated means

How to exercise: Email privacy@thewordminer.org with subject line “Data Portability Request”

Format provided: CSV, JSON, or PDF (your choice)

Response time: Within 30 days

14.6 Right to Object

You have the right to object to:

• Processing based on legitimate interests
• Direct marketing (including profiling)
• Processing for scientific/historical research or statistics

How to exercise:

• Unsubscribe from Substack newsletter directly
• Email privacy@thewordminer.org with subject line “Objection to Processing”
• Use opt-out mechanisms provided for specific processing activities (WP Consent banner)

Effect: We will cease processing unless we demonstrate compelling legitimate grounds that override your interests

14.7 Rights Related to Automated Decision-Making

We do NOT engage in:

• Automated decision-making with legal effects
• Profiling that significantly affects you
• AI-driven decisions about your access to services

If this changes: We will update this policy and obtain your explicit consent where required

14.8 Right to Withdraw Consent

When processing is based on consent, you may:

• Withdraw consent at any time
• Without affecting lawfulness of processing before withdrawal

How to exercise:

• Unsubscribe from Substack newsletter
• Delete your Moodle or Substack account
• Adjust WP Consent cookie preferences
• Leave Truth Prospectors Facebook group
• Email privacy@thewordminer.org

Effect: Processing based on that consent will cease

14.9 Right to Lodge a Complaint

You have the right to lodge a complaint with a supervisory authority if you believe we’ve violated your privacy rights.

U.S. Residents:

• Federal Trade Commission (FTC): https://www.ftc.gov/
• State Attorney General (varies by state)

EU Residents:

• Your national Data Protection Authority
• List: https://edpb.europa.eu/about-edpb/board/members_en

We encourage you to contact us first at privacy@thewordminer.org so we can attempt to resolve your concerns directly.

14.10 How to Exercise Your Rights

Verification Process:
To protect your privacy, we must verify your identity before fulfilling data requests:

1. Submit request via email to privacy@thewordminer.org
2. Provide verification information:

• Full name
• Email address associated with your account/subscription
• Description of your relationship with the ministry
• Specific request details

1. Verify identity through:

• Response to email we send to your registered address
• Account login credentials
• Additional verification if necessary for sensitive requests

No Fee: We do not charge for exercising your privacy rights (unless requests are manifestly unfounded, excessive, or repetitive)

Response Timeframe:

• Standard requests: Within 30 days
• Complex requests: Up to 60 days (with notification of extension)
• Urgent requests: We will prioritize when possible

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15. DATA SECURITY MEASURES

We take data security seriously and implement appropriate technical and organizational measures to protect your personal information.

15.1 Technical Security Measures

A. Encryption

• SSL/TLS encryption for all data transmitted between your browser and our servers (provided by Namecheap hosting)
• Database encryption for sensitive information at rest
• Password hashing using industry-standard algorithms for Moodle accounts

B. Access Controls

• Role-based access limiting staff access to data based on job function
• Strong password requirements enforced for all user accounts (Moodle)
• Automatic logout after periods of inactivity

C. Network Security

• Cloudflare protection preventing unauthorized network access and DDoS attacks
• Firewall protection through hosting provider (Namecheap)
• Regular security updates for WordPress, plugins (WPForms, WP Consent, MonsterInsights), and Moodle
• Vulnerability scanning conducted regularly

D. Data Backup and Recovery

• Automated backups performed by hosting provider (Namecheap)
• Encrypted backup storage
• Tested recovery procedures ensuring data can be restored
• Disaster recovery plan in place

15.2 Organizational Security Measures

A. Staff Training

• Privacy and security training for all staff handling personal data
• Ongoing education about emerging threats and best practices
• Clear data handling procedures documented and enforced
• Confidentiality agreements signed by all personnel
• Limited access to personal data on need-to-know basis

B. Policies and Procedures

• Data protection policy governing all data handling
• Incident response plan for security breaches
• Data retention schedule ensuring timely deletion
• Third-party vendor assessment before data sharing
• Regular policy review and updates

C. Physical Security

• Secure data centers operated by Namecheap with restricted physical access
• Cloudflare global network security protocols
• Substack security measures for newsletter data

15.3 Third-Party Security

Service Provider Requirements:
We require all third-party service providers to:

• Implement appropriate security measures
• Comply with applicable privacy laws
• Maintain data processing agreements
• Report security incidents promptly
• Provide security certifications when available

Service Provider Security:

• Namecheap: Secure hosting infrastructure with SSL
• Substack: GDPR-compliant security practices
• Cloudflare: Enterprise-grade DDoS protection and WAF
• Google Analytics: ISO 27001 certified
• Moodle: Open-source platform with regular security updates

15.4 Limitations of Security

No system is 100% secure. Despite our best efforts:

• Internet transmission carries inherent risks
• Unauthorized access may occur despite safeguards
• Human error may lead to accidental disclosure
• Sophisticated attacks may overcome defenses
• PUBLIC Facebook group content is visible to anyone and cannot be secured

We cannot guarantee absolute security but commit to:

• Using industry-standard security practices
• Promptly addressing identified vulnerabilities
• Notifying affected individuals of breaches
• Continuously improving security measures

15.5 User Security Responsibilities

You can help protect your data by:

• Creating strong passwords (12+ characters, mixed case, numbers, symbols) for Moodle and Substack accounts
• Never sharing passwords with anyone
• Logging out when using shared computers
• Keeping software updated (browser, operating system, antivirus)
• Being cautious with suspicious emails or links
• Reporting security concerns to security@thewordminer.org
• Monitoring account activity for unauthorized access
• Exercising discretion in PUBLIC Facebook group – assume everything you post is permanently public

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16. DATA BREACH PROCEDURES

We have established procedures to detect, report, and respond to data breaches promptly and effectively.

16.1 Detection and Assessment

Monitoring Systems:

• Continuous security monitoring through Cloudflare
• Automated alerts for potential breaches
• Regular log analysis and review
• Staff training to recognize and report incidents
• Hosting provider (Namecheap) security monitoring

When Breach Detected:

1. Immediate containment to prevent further unauthorized access
2. Assessment of scope determining what data was affected
3. Investigation to understand cause and extent
4. Documentation of all findings and actions taken

16.2 Notification Procedures

We will notify affected individuals without undue delay when:

• Personal data has been accessed, disclosed, or stolen by unauthorized parties
• Risk to rights and freedoms of individuals exists
• Required by applicable law (GDPR, CCPA, state breach laws)

Notification Timeline:

• GDPR: Within 72 hours of becoming aware (to supervisory authority)
• Individual notification: Without undue delay after risk assessment
• Law enforcement: Notification may be delayed if it would impede investigation

Notification Content:

• Nature of the breach
• Categories and approximate number of individuals affected
• Types of data compromised
• Likely consequences of the breach
• Measures taken to address the breach
• Recommended actions for affected individuals
• Contact information for questions

Notification Methods:

• Email to affected individuals (via Substack or direct email)
• Website notice (for widespread breaches)
• Direct mail (if email unavailable or inappropriate): 13 Market Loop, Fort Bragg, NC 28307
• Media notification (if required by law)

16.3 Breach Response Actions

Immediate Actions:

1. Secure systems to prevent further unauthorized access
2. Preserve evidence for investigation
3. Notify law enforcement if criminal activity involved
4. Engage service provider support (Namecheap, Cloudflare, etc.)
5. Activate incident response team

Follow-Up Actions:

1. Reset passwords for affected accounts (Moodle)
2. Implement additional security measures
3. Conduct post-incident review
4. Update security procedures based on lessons learned
5. Notify affected third-party providers

16.4 Your Rights in Event of Breach

If your data is compromised in a breach:

• Right to notification within applicable legal timeframes
• Right to information about the breach and its impact
• Right to enhanced security measures going forward
• Right to lodge complaint with supervisory authority

Report Concerns: If you believe your data has been compromised, immediately contact security@thewordminer.org

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17. CHILDREN’S PRIVACY

17.1 Age Restrictions

The Word Miner Ministries website and services are intended for a general audience and are not directed to children under 13 years of age (or 16 in the European Union).

We do not knowingly:

• Collect personal information from children under 13 (or 16 in EU)
• Target content or marketing to children
• Allow children to create accounts or profiles
• Request age-inappropriate information from minors

17.2 Parental Consent

If you are under 18 years old:

• You should use this website only with involvement and consent of a parent or guardian
• You should not submit personal information without parental permission
• Parents/guardians are responsible for monitoring children’s online activity
• Do NOT post in our PUBLIC Facebook group without parental permission – your posts will be visible to anyone

Parents/Guardians:

• We encourage you to monitor your child’s internet usage
• Review this Privacy Policy with your children
• Contact us if you believe your child has provided information without consent
• Be aware that our Facebook group is PUBLIC and all posts are visible to anyone

17.3 If We Discover Child Data

If we learn we have collected information from a child under 13 (or 16 in EU) without parental consent:

1. We will delete that information immediately
2. We will terminate any associated account
3. We will not use the information for any purpose
4. We will notify parents if contact information is available

To report collection of child data: Contact privacy@thewordminer.org immediately

17.4 Parental Rights

Parents/guardians have the right to:

• Review personal information collected from their child
• Request deletion of their child’s information
• Refuse further collection or use of their child’s information

How to exercise: Email privacy@thewordminer.org with:

• Child’s name and email (if applicable)
• Verification of parental relationship
• Specific request (access, delete, modify)

Verification: We may request additional information to verify parental relationship before fulfilling requests.

17.5 Educational Content for Minors

While our website is not directed to children, we recognize that teenagers (13+) interested in serious Bible study may access our content with parental guidance.

If minors access our content:

• Content is appropriate for teen audiences
• No adult-only content is present
• Biblical teaching maintains family-friendly standards
• Community discussions (PUBLIC Facebook group) are monitored for appropriateness
• PUBLIC Facebook group posts are visible to anyone – parental supervision strongly recommended
• Parental supervision is recommended for all online activity

Parents: If you have concerns about content appropriateness, contact us at content@thewordminer.org

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18. INTERNATIONAL DATA TRANSFERS

18.1 Data Storage Locations

Primary geographic focus: United States

Your personal data is stored and processed in:

• United States (Namecheap hosting, Substack, Google Analytics, Cloudflare, QUIC.cloud)

The Word Miner Ministries is based in the United States. We primarily serve a U.S. audience. Our service providers are located in the United States.

Physical Address:
13 Market Loop
Fort Bragg, North Carolina 28307
United States

18.2 For European Economic Area (EEA) Visitors

If you access our website from the EEA:

Your information will be transferred to, stored, and processed in the United States where our servers and service providers are located.

Legal Basis for Transfer:
We rely on Standard Contractual Clauses (SCCs) approved by the European Commission for transfers to our U.S.-based service providers.

Service Provider Protections:

• Namecheap: Standard Contractual Clauses
• Substack: GDPR-compliant data processing
• Google Analytics: Data Processing Amendment
• Cloudflare: Standard Contractual Clauses
• QUIC.cloud: Standard Contractual Clauses

Safeguards in Place:

• Encryption during transmission (SSL/TLS)
• Encryption at rest
• Access controls
• Data Processing Agreements with all processors
• Regular security audits

18.3 Rights for EEA Residents

If you are in the EEA, you have the right to:

• Object to international data transfers
• Request information about safeguards in place
• Lodge complaints with your national Data Protection Authority
• Seek remedy under applicable law if transfers violate GDPR

Your EU Data Protection Authority:
Find your national authority at: https://edpb.europa.eu/about-edpb/board/members_en

18.4 UK Residents

Following Brexit, data transfers to the U.S. from the UK are governed by UK GDPR and UK-specific transfer mechanisms. We maintain compliance with UK data protection requirements through Standard Contractual Clauses.

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19. CALIFORNIA RESIDENTS (CCPA RIGHTS)

19.1 CCPA Applicability

The California Consumer Privacy Act (CCPA) provides California residents with specific privacy rights regarding their personal information.

This section applies if you:

• Are a resident of California
• Provide personal information to The Word Miner Ministries

19.2 Categories of Personal Information Collected

In the past 12 months, we have collected the following categories of personal information from California residents:

Category	Examples	Collected?
Identifiers	Name, email address, IP address	✅ Yes
Personal Information (CA Civil Code § 1798.80)	Name, email	✅ Yes
Protected Classifications	Age, gender, religion	❌ No (unless voluntarily shared in PUBLIC Facebook group)
Commercial Information	Future: Book purchases through Amazon	⏳ Future
Biometric Information	Fingerprints, facial recognition	❌ No
Internet Activity	Browsing history, interaction with website	✅ Yes
Geolocation Data	Approximate location based on IP address	✅ Yes (general region only)
Sensory Information	Audio, visual	❌ No
Professional/Employment Information	Job title, employer	❌ No
Education Information	School, degree	❌ No
Inferences	Preferences, characteristics from analytics	✅ Yes (from analytics)

19.3 Sources of Personal Information

We collect personal information from:

• Directly from you (forms via WPForms, subscriptions via Substack, account creation on Moodle)
• Automatically (cookies via WP Consent, analytics via Google Analytics/MonsterInsights/AISEO, Cloudflare, QUIC.cloud)
• Third parties (social media platforms when you interact with our content, including PUBLIC Facebook group)

19.4 Business Purposes for Collection

We collect and use personal information for:

• Providing ministry services and resources
• Communicating via Substack newsletter (https://thewordminer.substack.com/)
• Improving website functionality
• Analytics and research (Google Analytics, MonsterInsights, AISEO)
• Security and fraud prevention (Cloudflare)
• Legal compliance
• Internal operations

19.5 Categories of Third Parties We Share With

We share personal information with:

• Service providers (Namecheap hosting, Substack newsletter, Google Analytics, MonsterInsights, AISEO, Cloudflare CDN, QUIC.cloud caching, Moodle)
• Social media platforms (Facebook – including PUBLIC Truth Prospectors group, YouTube, Rumble when you interact with embedded content)
• Analytics providers (Google, AISEO)
• Government entities (when required by law)

WE DO NOT SELL YOUR PERSONAL INFORMATION and have not sold personal information in the past 12 months.

WE DO NOT SHARE YOUR PERSONAL INFORMATION FOR CROSS-CONTEXT BEHAVIORAL ADVERTISING.

19.6 Your CCPA Rights

California residents have the right to:

A. Right to Know

• What personal information we collect
• Categories of sources
• Business purpose for collection
• Categories of third parties we share with
• Specific pieces of personal information we have about you

How to exercise: Submit a “Verifiable Consumer Request” to privacy@thewordminer.org

B. Right to Delete

• Request deletion of personal information we collected from you
• Subject to certain exceptions (legal obligations, security, etc.)
• Note: We cannot delete PUBLIC Facebook group content from search engines or third-party archives

How to exercise: Submit a “Verifiable Consumer Request” to privacy@thewordminer.org

C. Right to Opt-Out of Sale

• We do NOT sell personal information
• No opt-out necessary

D. Right to Non-Discrimination

• We will NOT discriminate against you for exercising CCPA rights
• We will NOT:
• Deny goods or services
• Charge different prices or rates
• Provide different quality of service
• Suggest you’ll receive different treatment

19.7 How to Exercise CCPA Rights

Verifiable Consumer Request:

1. Email privacy@thewordminer.org with subject line “CCPA Request”
2. Specify whether “Right to Know” or “Right to Delete”
3. Provide sufficient information to verify your identity:

• Full name
• Email address
• Description of your relationship with the ministry

1. Describe your request with reasonable specificity

Verification Process:

• We will verify your identity using information already on file
• We may request additional information if necessary
• We will confirm receipt within 10 business days
• We will respond within 45 days (may extend up to 90 days for complex requests)

Authorized Agent:
You may designate an authorized agent to make requests on your behalf by:

• Providing written authorization signed by you
• Verifying your identity directly with us
• Verifying the agent’s authority to act on your behalf

No Fee:
We do not charge for processing verifiable consumer requests unless excessive, repetitive, or manifestly unfounded.

19.8 California “Shine the Light” Law

California Civil Code Section 1798.83 permits California residents to request information about disclosure of personal information to third parties for direct marketing purposes.

We do NOT share personal information with third parties for their direct marketing purposes.

19.9 California Minors

California Business and Professions Code Section 22581 allows California minors under 18 to request removal of content they posted.

If you are a California resident under 18:

• You may request removal of content you posted in community areas
• Contact privacy@thewordminer.org with specific content details
• We will remove or anonymize the content where possible
• Important: We cannot remove PUBLIC Facebook group posts from search engines or third-party archives

Note: Removal does not ensure complete deletion from all systems (backups, cached versions, search engines, screenshots) but we will make good-faith efforts.

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20. NEVADA RESIDENTS

Nevada residents have the right to opt-out of the sale of certain covered information collected on our website.

WE DO NOT SELL YOUR COVERED INFORMATION as defined by Nevada law (NRS 603A).

If our practices change, Nevada residents may submit opt-out requests to: privacy@thewordminer.org with subject line “Nevada Opt-Out Request”

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21. CHANGES TO THIS PRIVACY POLICY

21.1 Policy Updates

We reserve the right to update or modify this Privacy Policy at any time to reflect:

• Changes in our data practices
• New features or services
• Legal or regulatory requirements
• Industry best practices
• User feedback or concerns

When we make changes:

• We will update the “Last Updated” date at the top of this policy
• Material changes will be prominently posted on our website
• We may send notification via Substack newsletter (https://thewordminer.substack.com/) for significant changes
• Continued use of our website after changes constitutes acceptance

21.2 Material Changes

For material changes affecting your rights, we will:

• Provide at least 30 days advance notice
• Clearly describe the changes and their impact
• Offer opt-out mechanisms where appropriate
• Obtain new consent if legally required

Material changes may include:

• New categories of personal data collected
• New purposes for processing
• Sharing data with new categories of third parties
• International data transfers to new countries
• Changes reducing your privacy rights

21.3 Review Responsibility

We encourage you to:

• Review this Privacy Policy periodically
• Check the “Last Updated” date when visiting
• Contact us with questions about changes
• Exercise your rights under updated policies

You are responsible for:

• Staying informed about policy updates
• Ensuring you agree with current terms
• Discontinuing use if you disagree with changes

21.4 Version History

Current Version: 1.0
Effective Date: January 1, 2026
Last Updated: December 30, 2025

Previous versions available upon request: privacy@thewordminer.org

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22. CONTACT INFORMATION

22.1 Privacy Inquiries

For privacy-specific questions, concerns, or requests:

Email: privacy@thewordminer.org

Physical Address:
The Word Miner Ministries
13 Market Loop
Fort Bragg, North Carolina 28307
United States

Subject Lines for Specific Requests:

• “Data Access Request” (Right to Know/Access)
• “Data Deletion Request” (Right to be Forgotten)
• “Data Portability Request” (Data Export)
• “Restrict Processing Request” (Limit Data Use)
• “Objection to Processing” (Opt-Out)
• “CCPA Request” (California Residents)
• “International Transfer Inquiry” (EEA Residents)
• “Security Concern” (Suspected Breach)
• “Child Data Report” (Under-13 Data Collection)

Response Time: Within 30 days for most requests (up to 60 days for complex requests with notification)

22.2 General Ministry Contact

Email: contact@thewordminer.org
Website: https://thewordminer.org
Newsletter: https://thewordminer.substack.com/
Ministry Inquiries: info@thewordminer.org

Social Media:

• Facebook: facebook.com/thewordminer
• Facebook Group (PUBLIC): Truth Prospectors
• Instagram: @thewordminer
• YouTube: youtube.com/@thewordminer
• X/Twitter: @truewordminer
• LinkedIn: linkedin.com/company/thewordminer

22.3 Data Protection Officer

At this time, we do not have a designated Data Protection Officer (not required for organizations of our size under GDPR). Privacy matters are handled by:

Ministry Leadership
The Word Miner Ministries
c/o Juan GonzalezRamos, Founder
13 Market Loop
Fort Bragg, North Carolina 28307
United States
Email: privacy@thewordminer.org

22.4 Supervisory Authority Contact

If you believe we have violated your privacy rights or if you are not satisfied with our response to your privacy concerns:

U.S. Residents:

• Federal Trade Commission: https://www.ftc.gov/
• Your State Attorney General’s Office

EU/EEA Residents:

• Your National Data Protection Authority
• List available at: https://edpb.europa.eu/about-edpb/board/members_en

Other Jurisdictions:

• Contact your local privacy regulatory authority

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23. ACKNOWLEDGMENT AND CONSENT

By using The Word Miner Ministries website and services, you acknowledge that:

✅ You have read this Privacy Policy in its entirety
✅ You understand how we collect, use, and protect your personal information
✅ You consent to our data practices as described herein
✅ You agree to be bound by the terms of this Privacy Policy
✅ You acknowledge your rights and how to exercise them
✅ You understand you may withdraw consent or exercise rights at any time
✅ You understand that the Truth Prospectors Facebook group is PUBLIC and all content is visible to anyone

If you do not agree with this Privacy Policy, please do not:

• Access or use our website
• Submit personal information through forms
• Subscribe to our newsletter (https://thewordminer.substack.com/)
• Participate in our PUBLIC Facebook community
• Download our resources
• Create user accounts

For questions about this policy or your data: privacy@thewordminer.org

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Last Updated: December 30, 2025
Effective Date: January 1, 2026
Version: 1.0

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